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Compliance RGPD compliance

Achieve RGPD compliance - Protect your data, future-proof your business

Guaranteeing RGPD compliance means offering your company the key to securing personal data and consolidating your credibility, while avoiding significant legal and financial risks.

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Understanding the RGPD

Why be RGPD compliant?

The General Data Protection Regulation (GDPR), in conjunction with the updated 1978 Loi Informatique et Libertés, represents a decisive step forward in the landscape of personal data privacy and security regulation in Europe.

Establishing rigorous standards, it aims to strengthen and unify personal data security for individuals, while offering companies a clear framework for compliance.

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Step-by-step analysis

Process of
RGPD compliance

Stage - 1
Analysis

We dive deep into your operations to identify and assess the level of RGPD compliance to date.

Our methodical approach examines your data collection, processing and storage processes, providing you with a detailed report and customized recommendations to strengthen your compliance.

Stage - 2
Implementation

After an in-depth analysis, we draw up a tailor-made (implementation) action plan to integrate RGPD principles into your day-to-day business.

From adapting your privacy policies to implementing data security protocols, we work with you step by step to ensure a smooth transition to full compliance.

In particular, we can carry out :

  • Making your subcontracting contracts RGPD compliant
  • Ensuring compliance and monitoring changes to your digital tools
  • Human resources compliance
  • Modifying or editing the register of processing activities
  • Drafting your privacy policy
  • Making your prospecting compliant
  • Day-to-day support for your external DPO
Stage - 3
Training

Recognizing that RGPD compliance is an ongoing commitment, we offer interactive training programs for your teams.

These sessions are designed to raise your employees' awareness of data protection issues and equip them with the skills they need to apply privacy best practices.

Stage - 4
Follow-up and updates

The RGPD is evolving, and so is your business.

We offer a regulatory watch service to keep you informed of the latest changes.

What's more, thanks to our regular compliance audits, we can help you maintain and continually improve your data protection standards.

Risks

RGPD penalties?

The stakes of RGPD non-compliance go beyond heavy financial penalties, with fines that can peak at 20 million euros or 4% of worldwide annual sales.

In France, the CNIL plays a central role in enforcing the RGPD, having the power to severely sanction, impose compliance injunctions and even resort to daily penalty payments.

What's more, the fast-track procedure enables the chairman of the CNIL's restricted panel to act swiftly, issuing reminders, fines of up to €20,000, or sub-disaster injunctions, underlining the vital need for companies to ensure rigorous and ongoing compliance.

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FAQ's

Frequently asked questions

The adoption of the General Data Protection Regulation (GDPR) was a significant turning point for personal data protection in Europe.

For companies wishing to comply with these regulations, here are the six essential steps to follow for effective implementation:

  1. Appointing a Data Protection Officer (DPO): Identifying and appointing a data protection expert, also known as a Data Protection Officer (DPO), is the crucial first step. This person will be responsible for overseeing the company's compliance strategy and data protection practices.
  2. Mapping data processing: It is essential to draw up a complete inventory of the data collected and processed by your organization. This map should detail the data's path, from collection to storage, use and deletion.
  3. Prioritize actions: After mapping data flows, identify priority actions for compliance. This could include updating privacy policies, securing data or implementing procedures in the event of a data breach.
  4. RGPD risk management: Assess the risks to individuals' rights and freedoms associated with each data processing operation and implement measures to mitigate these risks, in line with RGPD requirements.
  5. Organization of internal processes: develop or adjust internal procedures to ensure they are in line with the principles of the RGPD. This includes processes for responding to requests from individuals exercising their rights and for reporting data breaches.
  6. Compliance documentation: keep detailed records of all data processing procedures to prove your compliance with the GDPR. This includes privacy policies, data processing logs and data protection impact reports.

The General Data Protection Regulation (GDPR) forms the backbone of privacy legislation in Europe, and its scope is both broad and precise.

Here are the entities concerned:

  • Organizations of all sizes and sectors: the RGPD is applicable to any structure, whether it's a company, a ministry, a public administration, a local authority, or an association, regardless of their size or field of activity.
  • Processing personal data: Any entity that handles personal data, whether on its own behalf or on behalf of others, is subject to the rules of the RGPD.
  • Presence in the European Union: Any organization located on EU territory is automatically required to comply with the RGPD.
  • Activities targeting EU residents: businesses outside the EU are also subject to the GDPR if they offer goods or services to European residents or track their behavior, as in the case of a Swiss website offering deliveries to France and accepting the euro.

Special cases not to be overlooked:

  • Individuals and personal processing: The RGPD also extends to the activities of individuals as soon as they process data outside the strictly personal or domestic context. For example, the use of surveillance cameras filming beyond the private home or the employment of a home-based employee subjects the individual to RGPD obligations.
  • Publication on social networks: Actions such as publishing personal data about other people on social media platforms open to all can also make the GDPR applicable.
  1. Justified collection and clear objectives
    Collect only the data required for well-defined and legitimate purposes, avoiding any subsequent use that would be incompatible with these initial objectives. Compliance with the principles of purpose and minimization is essential to limit the future use of collected data.
  2. Absolute Clarity and Transparency
    Clearly inform data subjects about how their data is processed from the moment of collection. Transparency enables individuals to maintain control over their personal information, a fundamental component of the RGPD.
  3. Facilitating Individual Rights
    Organize procedures to enable individuals to easily exercise their rights relating to their personal data, including access, rectification, erasure, and opposition to processing.
  4. Rigorous management of retention periods
    Keep data only for as long as is strictly necessary to achieve the intended purpose. Thereafter, ensure that data is either properly deleted or archived in compliance with applicable laws.
  5. Enhanced security assurance
    Implement robust data security measures, both physical and IT, to prevent any breach of personal information.
  6. Compliance as an Ongoing Process
    Approach compliance as an ongoing effort, requiring regular verification and adjustments to procedures and policies to ensure continuous alignment with the RGPD.

Within an organization, compliance with RGPD obligations is typically entrusted to a key figure: the Data Protection Officer (DPO). This professional, who is mandatory in certain public entities and companies according to criteria defined by the RGPD, is vested with the mission of overseeing the application of personal data protection rules. He or she offers a privileged point of contact with the supervisory authorities, advises the company on the best practices to adopt and ensures that staff are made aware of and trained in these issues.

In organizations where the appointment of a DPO is not mandatory, responsibility for RGPD compliance can be assigned to an existing member of staff or to a dedicated data protection committee. This will need to keep abreast of current legislation, assess the risks associated with data processing activities on an ongoing basis, and implement the necessary measures to comply with the RGPD.

Regardless of the structure chosen, it is crucial that the person or group responsible has sufficient knowledge of data protection law and practices, as well as a thorough understanding of the organization's business processes.

Learn more about RGPD compliance by a lawyer.

Introduction to RGPD compliance

Compliance with the General Data Protection Regulation (RGPD) has become a crucial issue for all companies collecting and processing personal data within the European Union. Adopted by the European Parliament in April 2016 and applicable since May 2018, the RGPD aims to strengthen the protection of personal data and to make companies accountable for their management.

The RGPD introduces several fundamental principles that companies must respect, such as transparencydata minimization, and the security security of collected information. Transparency requires companies to clearly inform individuals about the use of their data, while data minimization requires collecting only the information strictly necessary for the declared purpose. Security, meanwhile, requires the implementation of adequate technical and organizational measures to protect data against loss, theft or unauthorized access.

Complying with the RGPD is not just about avoiding potentially very heavy financial penalties (up to 20 million euros or 4% of worldwide annual sales), but is also a guarantee of transparency and trust for your customers and partners. Indeed, protecting personal data is a key factor in building lasting relationships of trust and strengthening your company's reputation. Rigorous management of personal data can also offer a competitive advantage by differentiating your company as being responsible and mindful of its users' privacy.

The RGPD compliance is a complex process that requires a structured approach and in-depth knowledge of the legal requirements. It starts with a comprehensive audit of your current data management practicesfollowed by the development of an action plan to close the gaps identified. This usually includes updating privacy policiesupdating reviewing contracts with subcontractorsand employee training on good data protection practices.

Mirabile Avocat specializes in helping companies ensure their compliance with the RGPD. We guide you through every stage of the process, from the initial audit to the implementation of privacy policies, including training your teams and assistance during CNIL inspections. Our legal expertise enables you to tackle the requirements of the RGPD with serenity and guarantee the security of the personal data you process. By working with us, you'll benefit not only from legal compliance, but also from strategic advice to optimize your data management and strengthen your customers' trust.

RGPD compliance is essential not only to avoid penalties, but also to build a relationship of trust with your customers and partners. Mirabile Avocat is your partner of choice for navigating this complex legal landscape and ensuring the protection of personal data within your company.

Services offered by the firm

Compliance audit

The first step towards RGPD compliance begins with a detailed audit of your current personal data management practices. This audit identifies gaps and non-compliances with respect to RGPD requirements. Our firm carries out an exhaustive analysis of your data collection, processing and storage processes. We map data flows within your organization and assess the security of the systems in place. At the end of the audit, we provide you with a comprehensive comprehensive report, including a detailed action plan to correct any identified shortcomings.

Drafting and amending contracts

RGPD compliance often requires reviewing and updating existing contracts with your subcontractors and partners. Mirabile Avocat can help you to drafting RGPD-compliant contracts. We incorporate specific clauses relating to the protection of personal data, ensuring that your subcontractors also comply with current standards. Among the documents we can draw up are subcontracting agreements, privacy policies and service provision contracts.

Drafting legal documents

One of the requirements of the RGPD is to provide users with clear and transparent information on the use of their personal data. Our firm will draft all the documents needed to ensure this transparency. This includes privacy policies, legal notices, cookie management policies and data collection notices. These documents are essential to inform users of their rights and of the measures taken by your company to protect their personal information.

Employee training and awareness

RGPD compliance also involves training your employees. It's crucial that everyone in your organization understands the principles of the RGPD and knows how to apply them in their day-to-day tasks. Mirabile Avocat offers training sessions tailored to your company, either face-to-face or by videoconference. These training sessions cover the fundamentals of the RGPD, best practices in data management, and case studies specific to your business sector.

Data Protection Officer (DPO) services

Under the RGPD, certain companies are required to appoint a data protection officer (DPO). Mirabile Avocat can take on this role for your company. As external DPO, we ensure that your company complies with RGPD requirements at all times. We offer ongoing legal advice, carry out regular audits, and support you in managing security incidents relating to personal data.

Assistance with CNIL inspections

In the event of an inspection by the Commission Nationale de l'Informatique et des Libertés (CNIL), it is crucial to be well prepared. Mirabile Avocat can help you prepare for and manage these inspections. We can help you gather the required documents, respond to CNIL requests, and minimize the risk of sanctions. Our expertise will enable you to navigate serenely through these procedures and ensure your company's compliance.

Maintaining compliance

RGPD compliance is not a one-off process, but an ongoing effort. Mirabile Avocat offers long-term support to ensure your business remains compliant. We conduct regular auditsupdate registers and legal documents, and advise you on new legal requirements. This regular monitoring enables you to maintain a high level of personal data protection and react quickly to legislative changes.

Training and awareness-raising

Importance of RGPD training

RGPD compliance isn't just about putting legal processes and documents in place. It also involves training and awareness-raising for all employees employees. Every member of your organization must understand the fundamental principles of the RGPD, the rights of data subjects, and the company's obligations in terms of personal data protection. Proper training helps prevent human error, which is often the root cause of data breaches, and ensures a culture of data protection within the company.

Training content

Mirabile Avocat offers customized training programs, tailored to the specific needs of your company and your industry. These training can be delivered face-to-face or by videoconferencing and cover a wide range of topics essential for RGPD compliance:

  • Basic principles of the RGPD : Introduction to key concepts such as the lawfulness of data processing, consent, the rights of data subjects, and the obligations of data controllers and processors.
  • Internal data management procedures We have set up procedures for collecting, processing, storing and deleting personal data, as well as for managing requests from data subjects (right of access, rectification, deletion, etc.).
  • Data security Best practices to ensure the security of personal data, including technical and organizational measures to prevent data breaches.
  • Data breach response Procedures to follow in the event of a data breach, including notification of data protection authorities and data subjects, as well as crisis management.

Training methods

Our training programs are designed to be interactive and hands-on, to maximize participant engagement and learning effectiveness. Here are some of the methods we use:

  • Interactive presentations : Training sessions led by data protection experts, with concrete examples and case studies to illustrate concepts.
  • Practical workshops : Practical exercises and simulations to help employees apply RGPD principles in real-life situations.
  • Training materials : Distribution of guides and reference documents to help employees familiarize themselves with RGPD requirements and apply them in their day-to-day work.
  • Assessments and tests Quizzes and assessments to measure employee understanding and identify areas for further improvement.

Benefits of continuing education

Training and awareness shouldn't be one-off events, but ongoing processes. RGPD and data protection regulations are constantly evolving, and it's essential to keep your employees' knowledge and skills up to date. Mirabile Avocat offers ongoing training programs, including regular updates and refresher sessions, to ensure your business remains compliant with the latest legal requirements and best practices in data protection.

By investing in training and awareness-raising for your employees, you strengthen your company's resilience in the face of data breach risks, and demonstrate your commitment to protecting the personal data of your customers and partners.

Assistance with CNIL inspections

Preparing for CNIL inspections

The Commission Nationale de l'Informatique et des Libertés (CNIL) is the French authority responsible for protecting personal data. As a company, it is crucial to be prepared for a CNIL inspection at any time. These inspections can be triggered by complaints, security incidents or random checks. Mirabile Avocat can help you prepare proactively to minimize the risk of sanctions.

Pre-inspection assistance

Prior to an audit, our firm conducts an in-depth assessment of your RGPD compliance. We help you to:

  • Gathering the required documents We'll help you prepare all the necessary documents, such as treatment registers, privacy policies, subcontracting agreements and proof of data subject consent.
  • Verify compliance of internal practices : We carry out an internal audit to verify that your data processing practices comply with the requirements of the RGPD. This includes assessing the security measures in place and the compliance of contracts with your subcontractors.
  • Staff training We organize training sessions to prepare your staff for interactions with CNIL inspectors. This includes inspection simulations and advice on how to answer questions appropriately and accurately.

Assistance during inspection

When a CNIL inspection is carried out, Mirabile Avocat will support you throughout the process, to ensure that the situation is managed smoothly and efficiently:

  • Presence during inspections A lawyer from our firm can be present during inspections to represent your interests and answer questions from CNIL inspectors. We ensure that the inspection runs smoothly and complies with legal procedures.
  • Interaction management We help manage interactions with inspectors, providing clear and precise answers, and ensuring that all information provided is accurate and complete.
  • Documentation of exchanges We keep detailed records of exchanges with inspectors, including questions asked and answers given, to ensure transparency and facilitate post-inspection follow-up.

After-sales support

After an inspection, it is essential to follow the CNIL's recommendations and correct any non-compliance identified. Mirabile Avocat assists you in this crucial phase:

  • Analysis of the inspection report We analyze the CNIL inspection report to identify points of non-compliance and recommendations.
  • Implementation of corrective actions We can help you develop and implement a corrective action plan to remedy non-conformities. This may include updating privacy policies, improving security measures, and modifying subcontracting agreements.
  • Follow-up of recommendations We follow up regularly to ensure that all CNIL recommendations are implemented effectively and sustainably.

Preventing future risks

To minimize the risk of future checks and non-compliance, Mirabile Avocat also offers services to monitor and continuously update your RGPD compliance:

  • Regular audits : We carry out regular audits to check that your practices remain RGPD compliant and to identify potential new non-compliances.
  • Ongoing training Ongoing training: We offer ongoing training programs to keep your staff's knowledge of data protection up to date.
  • Legal watch Our legal watch keeps you informed of relevant legislative and regulatory developments, and helps you adapt your practices accordingly.

Let's go further together

RGPD compliance is an essential process to protect the personal data of your customers and partners, and to avoid severe penalties. Mirabile Avocat is your trusted partner for navigating this complex regulatory framework. Thanks to our legal expertise and personalized approach, we're with you every step of the way: from the initial audit to the training of your teams, including the drafting of legal documents and assistance during CNIL inspections.

We understand that every company has specific data protection needs, which is why we tailor our services to meet your particular requirements. When you choose Mirabile Avocat, you benefit not only from rigorous legal compliance, but also from ongoing support to maintain that compliance and reinforce your customers' trust.

To find out more about our services or to discuss your RGPD compliance needs, please don't hesitate to contact us. Our experts are on hand to answer your questions and offer solutions tailored to your business.

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